![]() ![]() This amount will vary depending on the nature and scope of the project. The contingency must at minimum be 10% of the project construction cost. A contingency is required for the following: design, program, owner, and construction. ![]() Every project budget, regardless of the type, must include a contingency budget line.The CPDC will report significant utility infrastructure costs separately from the total project budget. Related capital construction projects, such as utility infrastructure that is not a part of the project budget, should be disclosed as supplemental information on the PCF form to keep the CPDC and the Fiscal Affairs Department informed about the full cost of the construction project.The total project budget includes: construction costs, consulting expenses, 7% project construction management fees as endorsed in SUAM 9035, the initial complement of furniture and fixtures, expenses related to relocation of utilities and non-utility infrastructure, contingency, and any other major expense.Larger projects go through four stages of cost estimates: 1) a "place holder" estimate included in early planning 2) a preliminary estimate after scope definition 3) a more refined cost estimate after a feasibility study, and 4) a firm construction estimate, after design and bidding. Project budgets evolve over time and solidify as the design progresses.All project budgets are developed by CPDC project managers on the total project budget development sheets and then entered onto the SFSU Project Charter form (PCF) available online at:.However, schools and departments may continue to update out-year plans (i.e., plans for years two through five) with the most current information. Only the VP for Administration and Finance may modify the capital budget, which is the first year of the five-year capital plan.Each year in November, the Board of Trustees will approve the final five-year capital improvement plan. ![]() The detailed process is outlined in the System-wide State University Administrative Manual (SUAM Section VII -Five-Year Capital Improvement Program Procedures and Formats for the capital outlay submission – Sections 9100-9121), available Online at: The University president will review and approve the submittal.
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